The Arbors at Long Lake Homeowners Association

2^nd Annual Meeting Minutes

May 13, 2008

6:30 p.m. at Christ the Servant Lutheran Church

Members Present/Roll Call:  60 members (with those carried over, additional proxies and additional members) provided the quorum required for a legal annual meeting.

Call to Order:                         Mark Sylvester called the meeting to order at 6:50 p.m.  Proof of notice of meeting was presented.

Approval of Minutes:            It was moved and seconded that the minutes from the May 2, 2007 meeting be approved as presented.  MOTION CARRIED.

Election of the Board:           It was moved and seconded that Mark Arras be elected to a three year  term of office.  MOTION CARRIED.

Members at Large:                 Mizan Rahman, Robin Vilhelmsen, Kurt Unger, and Frank Boronat will continue as members at large.  Mizan, Robin, and Frank are interested in helping with the covenants committee and expressed frustration at not having been contacted the previous year.  Mark Arras explained his efforts in organizing a working plan and reassured everyone that the committee would convene this year he will include the other homeowners listed as covenant committee members in his invitation to meet and develop a working plan.  In response to questions at the first meeting a list of goals for 2008 was distributed to those in attendance and will be sent in a newsletter this spring to the homeowners details what projects need to be accomplished and opportunities for members at large and volunteers to participate in our neighborhood.

Approval of 2008 Budget:     The 2008 Budget was reviewed and approved as presented. 

                                                The proposed 2009 budget was discussed and approved as presented. 

Treasurers’ Report:                There was discussion about the members approving the 15% dues increase allowed by the covenants for dues collected this year. We agreed that since the landscape contract was for less than we feared the previous year when the increase was approved we would not increase the dues this year.  The members did agree to revisit this option should the need arise in the future.  The fence project and the length of time we have been working on the project.  Discussion centered around the savings gained from not hiring a contractor to replace the fence.  We talked about our goals for the year and our plans to re-plant the beds near the entrance signs and trellises. 

Committee Reports:              COVENANTS:  This committee was discussed earlier in the meeting.  Mark Aaras chairs this committed and intends to activate the committee this year.

                                                LANDSCAPE:  Mark Sylvester reported that things are going well with the current landscaper and if anyone has questions or concerns to contact him.

TEEN PROGRAM: Mark Sylvester spoke about the teen program he said it continues to do well.  Melissa is planning a meeting with teens to build the program for the year.  They are always looking for new members.  The float at the lake park disappeared so the teens are no longer cleaning that weekly during the summer months.

Unfinished Business:             CITY OF LACEY CRIME PREVENTION PRESENTATION:  As a result of concerns raised at the first annual meeting we initiated a traffic study and invited Officer Stansbury from the City of Lacey to talk about the traffic study and concern raised about activities going on in the parks after dark.  He reported that there were only two complaints from residents in our neighborhood last year and encouraged people to call the police and report suspicious behavior.  We talked about the need to improve signage at the play park to offer a mechanism for the police and residents to enforce behavior concerns.  The traffic study did not reveal a real problem with speeding.  We talked about forming a Neighborhood Watch Program and what that might entail.  Such as:  Crime prevention, Emergency Planning and Preparedness, After Event Assistance, and Identifying Key People Available in Neighborhood (Nurses, handymen with expertise during storm event, and others.

                                                2008 TASK LIST:  We reviewed the task list, no new volunteers offered to help with tasks, we talked about continuing to hiring college students to do the work and encouraged people to consider helping and letting us know if they are able to help.

New Business:                        PROPOSAL TO AMEND QUORUM REQUIREMENTS FOR ANNUAL MEETINGS:  This would require quorum approval.  We talked about the challenges in getting people to attend annual meetings and how challenging it would be to achieve quorum to amend the quorum numbers.  We talked about doing a mail in ballot, and Kim shared the challenges in just getting proxies retuned by mail each year.  We will keep this in mind for the future, but it would require volunteers going door to door and special mailings to the out of area homeowners encouraging support and continued vote by mail support.

                                                CONCERNS REGARDING OXFORD HOMES RAISED:  There were mixed feelings about the residents of some of the Oxford homes in our neighborhood.  Larry Peabody offered to talk to the residents in their culdesac about the way they park their vehicles and other concerns raised.  He indicated he does not have difficulties with the people living in their homes.  One of our homeowners who manages an group home in our neighborhood spoke to us about his home and the residents and others shared that the members of this home do not present a problem.

                                                THE NEED FOR NO TRESSPASSING SIGNS IN GREENBELTS:  We were asked to look into posting signs in the green belts and asking the city to do the same.

                                                LAKE PARK CODE WAS REQUESTED:  Many people mentioned they did not have the lake park code.  We mentioned that it is always posted in newsletters and shared the code.  (1-4-5)

MEETING ADJOURNED:         The meeting was adjourned at 8:40 p.m.